About the Job
The project & finance Of ficer responsibility is ensuring accurate, timely and reliable financialaccounting according to monthly and annual deliverables. In addition, he/she providescorrect and complete information and documents regarding projects e.g. (international)work visits of employees and temporary experts such as Agripoolers. Arrange all back-office tasks related to travel. The project & finance of ficer provides support to the PMELSpecialist in the collection and entry of project related data and documentation.Furthermore, general administrative (project) support is provided to the wider organisation.
Tasks and Responsibilities
Finance
Financial administration
- Financial administration: Collect, check and record transactions from incoming invoices, bank statements, payroll, expense statements etc. in the accounting system. Prepare payment batches for approval. Ensure the fixed assets register is accurate.
- Ensure accurate recording of accruals and prepayments. Assist in month end, and year end closing process. Support on ad hoc financial tasks. Provide support on (project) audits.
Budget & Financial planning
- Budget & Financial planning: Assist with coordinating the annual budgeting cycle and consolidate country operational and project finances
Reconciliation
- Prepare, analyse and reconcile bank- and cash books as well as suspense- andintercompany accounts. Take action to escalate unreconciled transactions to financial controller and/or manager finance.
Administration of hours
- Ensure an accurate and reliable administration on timesheets and expense statements.
- Ensure timesheets are timely submitted into the accounting system.
- Monitor completeness of the time sheets, identifies discrepancies and discuss thesewith employee and/or supervisor.
- Process approved timesheets in accounting system and ensures process ofintercompany invoices when necessary. Calculate holiday/leave balances for staff
Compliance
- Ensuring compliance of internal controls, Agriterra finance manual and general accounting principles
Project support
Facilitate events
- Make the necessary preparations for trainings, events, client visits, etc. This includes transport and accommodation for staff and visitors in line with Agriterra’s procurement guidelines.
Report and Monitor
- Report and monitor the progress of project implementation by providing relevant reports for project staff.
Project administration
- assist CAs in keeping project data up to date in AIN.
- Prepare client/consultancy/services (supplier) contracts, ensure these are signed and stored appropriately, and follow up on payment requests when assignments are completed.
- PMEL support: collection and entry of data and documentation relevant to project monitoring and evaluation.
Office support
Administrative Support
- Provide support to the wider organisation by assisting in a wide range of general (ad hoc) administrative tasks.
Office management and reception
- support in office management and reception tasks, including a yearly review and quotation concerning new contracts from regular suppliers (plane tickets, car rental, hotels, etc.
Reporting
- Reporting to local and national government institutions to ensure Agriterra meets local requirements.
Operations support
- assist the Project Finance Controller in a wide range of tasks within the operations domain, including HR and IT.
What do you bring
Education & Qualifications
- Bachelor's degree in finance, Accounting, Business Administration, Agricultural Economics, or related field. CPA, ACCA, or similar certification is an added advantage.
Experience
- 3–5 years of experience in project finance and budgeting of donor-funded projects, preferably in an international organisation supporting agricultural development projects
Sector Knowledge
- Strong skills in financial planning, budgeting, forecasting, and financial reporting.
- Knowledge of donor compliance and audit processes.
- Ability to consolidate project financials and support planning
- Experience in using project management software and tools Strong analytical and financial management skills
Technical & Soft Skills
- Proficient in accounting software (e.g., QuickBooks, SAP, Oracle, MS Dynamics) and Excel.
- Strong verbal and written communication and coordination skills.
- Strong interpersonal skills and ability to work with cross-functional teams in field andoffice settings.
Personal Attributes
- Personal qualities: Team player, ability to drive results, accurate, service and costumer oriented
What do we offer
- An international, collegial, ambitious, and impact-oriented work environment.
- Developmental opportunities (e.g., yearly educational fund).
- A position that requires you to show initiative and to operate in a dynamic network with the opportunity toexchange with and learn from colleagues across the world. Additional benefitsrespecting the country’s legislation and Agriterra’s HR Policy.
How to connect with us
Are you interested in this position, and do you fit the profile? Apply with a cover letter andcurriculum vitae by sending an email to vacancy@agriterra.org to the attention of Jim LisekiRegional Manager of Agriterra Great Lakes, before the 12th of December